Year 2024 in OKbase and our plans for 2025

JMHZ (Unified Monthly Employer Report) and the flexi amendment are the main things we’ll need to tackle in development this year. But first, let’s take a look back at 2024 and then get acquainted with our other plans for the current year.

 

Summary of news in OKbase for 2024

This is a selection of legislative changes and new features that we have added to OKbase in 2024 or significantly enhanced. Detailed information, specifications, and instructions for each item mentioned are always provided in the documentation for each released version of the system.

 

Legislation

New electronic communications with the state

Legislative updates throughout the year primarily focused on introducing new forms of electronic communication with government authorities. This is a positive and logical direction that we fully support. Although last-minute publication of specifications by the relevant agencies and launching these services without adequate testing environments on the government side can turn this work into an adrenaline rush for both us and you—our customers—we managed to handle everything together. Once again, OKbase was at the forefront in terms of timely implementation of changes, legislative accuracy, and up-to-date compliance. Among other enhancements, OKbase now includes: 

•  Support for electronic communication with executors (e-Exekuce)
• New e-Filing (e-Podání) of DPP Income Statement (VPDPP)
• New e-Filing (e-Podání) for reporting foreign nationals to the Labor Office
• New allowance for increased employee workload in healthcare
• Changes in the calculation of multiple garnishments and payment of insolvency administrator fees under the amendment to Section 279 of Act No. 99/1963 Coll.
• New “flood care allowance” (ošetřovné) related to flood situations

 

Overview of legislative changes at the turn of the year 

December 2024 (version 6.13.1):

• The main innovation is fully integrated support for the digitalization of sickness insurance benefits—paternity leave (OPP), caregiving allowance (OSE), long-term caregiving allowance (DLO), maternity benefit (PPM), and balancing benefit in maternity (VPM). In OKbase, you can now find a new record of these benefits, the updated NEMPRI25 report, and a dedicated form in the web client for “Notification of Benefit Use.”
• New foreign per diem rates for 2025 (Decree No. 373/2024 Coll., dated December 4, 2024)
• Changes to the annual tax reconciliation
• Cancellation of certain tax discounts: student discount, childcare facility discount, and non-taxable items for union dues and fees for exams verifying further education
• Introduction of new types of retirement-related contributions (long-term investment product and long-term care insurance)
• New minimum wage rates
• Deductions from the health insurance assessment base
• New cutoff for participation in sickness insurance
• New reduction thresholds for sickness benefit calculations
• Abolition of guaranteed wage

 

January 2025 (version 6.13.2)

• Legislative adjustments required for correct January 2025 payroll calculation
• Tax tables effective January 1, 2025 (updated thresholds for withholding tax)
• Changes to the CZ-ISCO classification
• New payroll calculation report “Negative base for health/social insurance"
• Adjustments to the PVPOJ25 report
• Social insurance discount for old-age pension recipients
• Changes in social insurance for high-risk employees
• Confirmation of taxable income from 2025 (form no. 33)
• Adjustment to retirement eligibility calculation under the new pension amendment
• Sickness insurance benefits for agreements on work performed outside employment (DPP) and zero-hour contracts (ZMR)
• Updates to the government service fields and expanded classification of government employee designations

 Development 

• Introduction of a new parameter for setting the annual contribution limit for retirement products
• Importing payroll items (PVs) that should not be included in the payroll settlement (e.g., external contractors) 
• Document generation and online acceptance with confirmation 
• Redesign of “Taxpayer Declaration” and “Annual Tax Reconciliation” forms (eProhlášení and eŽádosti) into a multi-step guide to make the forms more user-friendly   
• Annual tax reconciliation updated based on legislative changes
• Adjustment to the calculation of actual hours worked for DPP (agreements on work performed outside employment)
• New search functionality in the web client  
• Update of the job catalog and administrative activities catalog according to government resolution No. 383/2024. These catalogs are now read-only, and we ensure their compliance with legislation. 
• New appearance and features for relationship tree and organizational structure—includes zooming, branch expansion, displaying the number of subordinates in a given branch, searching, and export to PNG or SVG
• Updated design of the “Work Equipment,” “Benefit Utilization,” and “Requests” forms in the web client  
• Ongoing unification of approval processes across various modules 
• Multiple personnel can now be assigned to a single reference vehicle for business trips
• Redesign in new technologies has changed the look and partially the functionality of the “Leave Overview,” “Attendance Planning,” “Attendance Records,” and “Daily Group Entry” forms
• Shift planning now displays remaining leave balances and the remaining number of overtime hours
• Attendance records allows greater configurability of tabs in the side panel  
• Daily group entry has unified tabs on the right side for individual employees with those in Attendance records 
• Mass placement of capacity shifts into the “exchange” (burza)
• Option to define a shift that is automatically created as an extraordinary (overtime) shift  
• Ability to mark an extraordinary (overtime) shift as one that triggers a meal allowance 
• New option to define specific attendance errors at the user level
• New “Attendance Overview – Complete” report, displaying on a single form all attendance information required by the Labor Code  

 

Download this Summary of the 2024 OKbase Updates in Czech as a pdf:

 

What can we expect in 2025?

 

1. JMHZ JMHZ (Unified monthly employer report) is a planned digitalization project by the Czech government aimed at simplifying employer administration by replacing up to 25 different regular monthly reports with a single electronic submission. The system is scheduled to be implemented starting in January 2026, with a pilot phase commencing in July 2025. In addition to government institutions, several selected private-sector companies will also participate in this pilot. 

JMHZ JMHZ will be submitted through a central system that ensures data distribution to the Czech Social Security Administration (ČSSZ), the Financial Administration, the Czech Employment Office (Úřad práce ČR), and the Czech Statistical Office (ČSÚ). In a subsequent phase, health insurance companies are also expected to be included. 

 

2. Flexi amendment to the labor code (zákoník práce)

The so-called “flexible amendment” is likely to bring several significant changes, which may include an extension of the probation period, a revision of the notice period, the possibility to work under DPP/DPČ (agreements on work performed outside of employment) during parental leave, employment of minors from the age of 14, and more. 

As always, we will closely monitor the legislative process and incorporate the final regulations into the system.  

 

3. ISoSS (Information System on Civil Service)

On October 1, 2024, the Civil Service Section issued materials for the “new ISoSS,” including a technical manual, classification tables, and a new matrix of measures used to record individual employee changes. The approach and scope of the data structure have been modified. These changes affect the register of civil servants and employees in employment relationships within service authorities, the records of filled service positions, as well as the organizational structure and systemization.

Given the scope of these adjustments, the Ministry of the Interior’s Civil Service Section has established a transitional period until the end of 2025, during which data can still be submitted in the original, unchanged structure. To ensure the best possible implementation of the announced changes, we regularly attend meetings with the National Agency for Communication and Information Technologies (NAKIT), which is responsible for the development of the Information System on Civil Service, alongside other providers of HR systems. 

Our intention is to incorporate the necessary modifications into OKbase version 6.15, scheduled for release at the end of June 2025. We will keep representatives of service authorities informed—both directly via official email communication and at the OKbase Day conference on May 22, 2025—about how these system changes may affect any future adjustments required on the user side. 

 

4. Technical adjustments and system modernization

We will complete rewriting the web client in Angular this year. This will allow us to improve the system at a faster pace, both in terms of user-friendliness and security.

 

5. Additional new features and improvements

In addition to the above points and a number of minor enhancements, we plan to introduce the “Manager Overview” into production this year—a feature we presented at OKbase Day 2024. However, due to the volume and complexity of last year’s legislative changes, we were unable to implement it sooner. Completing this feature is now our top priority.

 

6. Improving customer services

• Hotline – transition to the new CDESK ticketing system
• Launch of OKbase EDU info pages
• Qualitative/quantitative customer satisfaction survey

 

7. Expanding HR process digitalization among existing customers

It’s a shame not to utilize everything OKbase can do. Among the most popular partial digital transformation projects for our customers are paperless taxes and ELDPs, complete digitalization of HR processes (details here: https://www.okbase.cz/cs/aktuality/nastroje-okbase-pro-snadny-workflow-hr-dokumentu), electronic communication with government authorities (eDávky), digital signing of labor-law documents, and capacity-based shift planning.

OKbase Tip: No need to fear mass onboarding! Did you know that OKbase can handle the entire workflow of onboarding employees? This includes a secure online personal questionnaire that transfers the candidate’s data into the system without any re-typing, electronic consents and employee requests, e-Prohlášení (Taxpayer Declaration), contract signing, and more. The same applies to offboarding—delivering exit documents can also be done through OKbase. 

Let us audit your processes and help you move forward. Email us at okbase@oksystem.cz today. 

 

8. Supporting customers moving from OKmzdy to OKbase

More than 30 years of OKmzdy are gradually coming to an end. The technological foundations of our first payroll program have reached their limit, so we have decided to discontinue its support and maintenance at the end of 2026. As a responsible provider, we have a compelling solution to offer its users. Our OKbase follows modern IT trends in security, user-friendliness, and technological development, so we believe our customers will stay with us. Join the many who are already transitioning to OKbase. If you have any questions about switching to the new system, please contact okmzdy2025@oksystem.cz.

 

Save the Date: Invitation to OKbase Day 2025

JMHZ and other legislative changes will be the main topics at OKbase Day 2025, taking place on May 22, 2025 in Prague, with a live broadcast available.

If you are responsible for modernizing and ensuring the accuracy of HR processes and payroll, don't miss OKbase Day. You will have the opportunity to ask us and our expert guests anything that interests you. Invitations and registration will launch around mid-March—stay tuned to our updates and check your email inbox.